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.1 General

.11 What does the phrase “age of financial statements” mean?

The phrase “age of financial statements” generally refers to how old the most recent financial statements are at the filing/submission date of a registration statement or proxy statement. The age of financial statements is generally expressed as the number of days that have elapsed since the date of the most recent financial statements included or incorporated by reference in a registration statement or proxy statement up to and including the filing/submission date. The calculated age of financial statements will be compared to the SEC’s age of financial statements requirements to determine whether the financial statements need to be updated to a more recent date before filing/submitting a registration statement or proxy statement.
For example, if a registration statement for a calendar year-end SEC registrant is filed/submitted on May 10, 2024, and the date of the registrant’s most recent financial statements included or incorporated by reference in the registration statement is December 31, 2023, then the age of the financial statements as of the filing/submission date is 131 days, calculated as follows:
January (full month)
31
days
February (full month)
29
(in 2024)
March (full month)
31
April (full month)
30
May (May 1-10)
10
131
days
In other words, on the filing/submission date of the registration statement (i.e., May 10, 2024), the most recent financial statements are 131 days old. That age number will be compared to the SEC’s age of financial statement requirements to determine whether the financial statements need to be updated to a more recent date before filing/submitting the registration statement.
[Editor’s note: The age of financial statements analysis addresses the date of the most recent financial statements required to be included or incorporated by reference in a registration statement or proxy statement under Regulation S-X. This analysis does not address which additional financial statements (i.e., preceding the most recent financial statements) are required to be included or incorporated by reference in the registration statement or proxy statement. That is a separate analysis governed by other rules. See, for example, S-X 3-01(a), S-X 3-02(a) and S-X 3-04.]
[Editor’s note: The SEC’s Division of Corporation Finance has issued guidance under which certain companies may be able to omit financial statements otherwise required by Regulation S-X from certain filings/submission. See SEC 2110.22 and .23 and SEC 3110.12 for additional information. SEC 4600 addresses the SEC’s age of financial statements requirements without regard to the possibility that a company may be permitted to omit certain financial statements otherwise required by Regulation S-X under the Division of Corporation Finance guidance referred to above. See SEC FRM 1210.]

.12 Where can I find the SEC’s rules governing the age of financial statements requirements applicable to a US domestic SEC registrant in a registration statement or proxy statement?

S-X 3-12 is the principal rule governing the age of financial statements for a US domestic, non-smaller reporting company SEC registrant to be included in a registration statement or proxy statement. Smaller reporting company registrants may look to S-X 8-08.
[Editor’s note: The guidance in SEC 4600 is focused primarily on US domestic SEC registrants that have been in existence for at least one fiscal year. Foreign private issuers should refer to S-X 3-12(f). Registered management investment companies should refer to S-X 3-12(e).]

.13 When must a US domestic SEC registrant meet the age of financial statements requirements in connection with a registration statement or proxy statement?

Registrants must generally meet the SEC’s age of financial statements requirements in connection with a registration statement or proxy statement at:
  1. the initial filing/submission date (see SEC FRM 1210);
  2. the date of an amendment (pre-effective or post-effective) (see SEC FRM 1220.10 and .11);
  3. the effective date (see SEC 4600.802) and
  4. the mailing date, with respect to a proxy statement (see SEC 4600.801).

References throughout SEC 4600 to the “date a filing/submission is made" or the “filing/submission date” or similar references are intended to encompass any time a registrant is required to meet the age of financial statements requirements (including the effective date, the date of a non-public submission and the mailing date of a proxy statement).
See SEC 3110.212 for additional guidance on the age of financial statements requirements in connection with a Form 10.
[Editor’s note: A foreign private issuer subject to the requirements of the undertaking in S-K 512(a)(4) should refer to SEC FRM 6230 for additional guidance.]
See SEC 4600.802 for additional guidance.

.2 Applying the SEC's age of financial statements requirements

The SEC’s age of financial statements requirements specify that a US domestic SEC registrant’s most recent balance sheet included in a registration statement or proxy statement generally cannot be more than:
- 134 days old for a non-accelerated filer or
- 129 days old for an accelerated filer or large accelerated filer
at the filing/submission date, except that third quarter financial statements are considered current until financial statements for the most recently completed fiscal year-end are required (see SEC 4600.21).
For example, a private company with a calendar year-end that is filing/submitting a Form S-1 for its initial public offering would need to provide its March 31, 2024 unaudited interim financial statements if that Form S-1 were filed/submitted after May 13, 2024. This is because after May 13, 2024, the December 31 financial statements would be more than 134 days old, calculated as follows:
January (full month)
31
days
February (full month)
29
(in 2024)
March (full month)
31
April (full month)
30
May (May 1-13)
13
134
days
[Editor’s note: If the applicable cutoff date (e.g., the 134th day) falls on a Saturday, Sunday, or holiday, then the filing may be made on the next business day without having to update the financial statements. See SEC FRM 1220.12.]
Refer to the second editor’s note under SEC 4600.11 regarding the possible omission of financial statements otherwise required by Regulation S-X.

.21 How soon after year-end must a US domestic SEC registrant provide its audited financial statements for that recently completed fiscal year in connection with the filing/submission of a registration statement or proxy statement?

A US domestic SEC registrant is required to provide its audited financial statements for its most recently completed fiscal year in connection with a registration statement or proxy statement filed/submitted after year-end if any of the following conditions is met:
  1. The audited financial statements are available (see last paragraph of SEC FRM 1220.3) or
  2. The filing/submission date is more than 45 days after the end of the most recently completed fiscal year and the registrant does not meet the requirements of S-X 3-01(c) (or S-X 8-08(b) for a smaller reporting company) (see SEC 4600.3) or
  3. The filing is made more than the following number of days after the year end corresponding to the registrant’s accelerated filer status or smaller reporting company status, as applicable:
Cutoff date
a.
Large accelerated filer
59 days
b.
Accelerated filer
74 days
c.
Non-accelerated filer
89 days
d.
Smaller reporting company that is an initial filer
90 days
Refer to the editor’s note under SEC 4600.2 regarding a cutoff date which falls on a Saturday, Sunday or holiday.
As noted above, if the registrant is not required to provide audited financial statements for its most recently completed fiscal year, then the registrant is required to provide interim financial statements at least as current as the end of the third fiscal quarter of its most recently completed fiscal year. Refer to the second editor’s note under SEC 4600.11 regarding the possible omission of financial statements otherwise required by Regulation S-X.
For example, an existing calendar year-end SEC registrant that is a large accelerated filer and meets the requirements of S-X 3-01(c) would not need to provide its December 31, 2022 audited financial statements (assuming they are not available) in connection with a registration statement or proxy statement filed on or before February 28, 2023 (the 59th day after December 31, 2022). However, financial statements (which may be unaudited) at least as current as September 30, 2022 would be required.
As another example, assume Company X, a private company with a calendar year-end, intends to submit an initial registration statement on Form S-1 for non-public review in February 2023. Company X is not a smaller reporting company and does not meet the conditions of S-X 3-01(c).
If Company X's December 31, 2022 audited financial statements are available, then they must be provided in the Form S-1 submission. If Company X's December 31, 2022 audited financial statements are not available, then they are not required to be provided in the submission as long as that submission is made on or before February 14, 2023 (the 45th day after December 31, 2022). If the submission is made after February 14, 2023, then it will need to include Company X’s December 31, 2022 audited financial statements.
A plain reading of S-X 3-12(b) would indicate that if Company X isn’t required to include its December 31, 2022 audited financial statements in the Form S-1 submission, then it would be required to include its interim financial statements (which may be unaudited) as of a date no earlier than September 30, 2022 (i.e., the end of Company X’s most recently completed third fiscal quarter). However, refer to the second editor’s note under SEC 4600.11 regarding the possible omission of financial statements otherwise required by Regulation S-X.
See SEC 4600.801 and .802 for additional guidance.

.3 Requirements of S-X 3-01(C) and S-X 8-08(B)

.31 How does S-X 3-01(c) work?

Under certain circumstances, S-X 3-12 provides registrants with additional time before they are required to provide audited financial statements for the most recently completed fiscal year if the registrant satisfies the conditions set forth in S-X 3-01(c). See condition 2 in SEC 4600.21.
In order to qualify for this additional time, the registrant must satisfy all three of the conditions set forth in S-X 3-01(c):
1. The registrant files annual, quarterly and other reports pursuant to Section 13 or 15(d) of the Exchange Act and all reports due have been filed;
[Editor’s note: The SEC staff has indicated that a reporting company that has not filed its first Exchange Act report since an initial offering has not met the above condition. See SEC FRM 1220.3.]
2. For the most recent fiscal year for which audited financial statements are not yet available, the registrant, "reasonably and in good faith," expects to report income attributable to the registrant (i.e., after adjusting for income or loss attributable to non-controlling interests), after taxes; and
3. For at least one of the two fiscal years immediately preceding the most recent fiscal year, the registrant reported income attributable to the registrant (i.e., after adjusting for income or loss attributable to non-controlling interests), after taxes.
[Editor’s note: The income amount referred to in the above conditions includes income or loss related to discontinued operations. See SEC FRM 1220.3.]
For example, assume three pre-existing, calendar year-end, non-smaller reporting company SEC registrants (Companies R, S, and N) each intend to file a registration statement on Form S-3 on February 15, 2023 (i.e., more than 45 days after the most recently completed fiscal year end). Each of the companies has filed all Exchange Act reports that are due. Companies R, S and N had the following income (loss) attributable to the registrant, after taxes for the most recently completed three years:
Company R
Company S
Company N
2020
$1 million
($2 million)
$1 million
2021
($2 million)
($2 million)
$1 million
2022 (estimated)
$1 million
$1 million
($2 million)
Analysis: Under these assumptions, Company R does not need to provide its 2022 audited financial statements in the February 15, 2023 Form S-3 (assuming the audited financial statements are not otherwise available), because it had positive income attributable to Company R, after taxes during 2020, and because it expects to report positive income attributable to Company R, after taxes for 2022.
Companies S and N must provide 2022 audited financial statements in their February 15, 2023 Forms S-3. Company S must provide 2022 audited financial statements in its Form S-3 because it did not have positive income attributable to Company S, after taxes for either 2021 or 2020. Company N must provide 2022 audited financial statements in its Form S-3 because it does not expect to report positive income attributable to Company N, after taxes for 2022.

.32 Are the requirements of S-X 8-08(b) the same as the requirements of S-X 3-01(c)?

No. Although these two rules appear similar, there are important differences between S-X 8-08(b) and S-X 3-01(c).
For instance, a company must already have a reporting obligation under Section 13 or 15(d) of the Exchange Act to meet the first condition of S-X 3-01(c), whereas that condition is not applicable to S-X 8-08(b). This means that a smaller reporting company that is doing an initial public offering may be able to qualify for the reporting relief provided in S-X 8-08(b) while a non-smaller reporting company doing an initial public offering would not be able to qualify for the reporting relief under S-X 3-01(c).
Additionally, S-X 3-01(c) and S-X 8-08(b) use different income reference points for assessing eligibility. As noted in SEC 4600.31, S-X 3-01(c) uses income attributable to the registrant, after taxes. S-X 8-08(b) uses income attributable to the registrant from continuing operations, and before income taxes. See SEC FRM 1220.3.

.4 Special considerations

.41 Are the age of financial statements requirements calling for the inclusion of interim financial statements always the same as the filing due dates for Form 10-Q?

No. The updating requirements calling for the inclusion of interim financial statements may differ from the due dates of Form 10-Q. Accordingly the date on which interim financial statements would need to be provided in a registration statement or proxy statement under the SEC’s age of financial statements requirements may be earlier than the corresponding due date of a registrant's Form 10-Q.
The SEC staff recognizes the difference between the Form 10-Q due dates and the age of financial statements requirements, and they have a practice of providing additional flexibility for qualifying registrants. The SEC staff will generally not insist that an existing registrant update its unaudited interim financial statements before the due date of the corresponding Form 10-Q, as long as all four of the following conditions are satisfied:
- The financial statements provided in the filing are at least as current as the quarterly financial statements that are on file with the SEC;
- The registrant has filed all of its Exchange Act reports for the last 12 months in a timely fashion and has been reporting under the Exchange Act for at least 12 months (i.e., a new registrant would not meet this condition);
- The registrant confirms that the quarterly report will be timely filed; and
- There have been no material trends, events, or transactions that arose subsequent to the date of the latest balance sheet provided in the filing that would materially affect an investor's understanding of the registrant's financial condition and results of operations (a description of these types of items will not suffice to qualify for this administrative relief).
[Editor's note: When the filing is made between the time that an earnings release has been published and the date that the 10-Q is to be filed, capsule data (which includes at least the same level of data reported in the earnings release) for the quarter is often included or incorporated by reference in the filing/submission. Registrants should consider whether the registration statement should be updated to include the financial statements from which the earnings release information was derived.]
See SEC 4600.804 for additional guidance.

.42 Could a US domestic SEC registrant that recently changed its fiscal year-end be required to provide audited transition period financial statements in connection with a registration statement or proxy statement prior to the date those transition period financial statements would otherwise be required to be audited under the Exchange Act?

Yes, in certain circumstances.
When a US domestic SEC registrant changes its fiscal year-end, it may need to file a transition report that includes financial statements covering the transition period with the SEC. The transition period is the period from the end of the most recently completed fiscal year to the beginning of the new fiscal year. If the transition period is less than six months, the registrant has the option of reporting the transition period on Form 10-Q (with unaudited financial statements). If the registrant elects to present its transition report on Form 10-Q, then the transition period financial statements would need to be audited no later than the time the registrant files its Form 10-K for its first full fiscal year following the close of the transition period. See SEC 3185 for more information regarding changes in fiscal year-end.
According to an SEC staff interpretation, if the most recent audited financial statements provided in a Securities Act registration statement or proxy statement following a change in year-end are dated more than one year and 45 days before the date the filing is made, then the audited financial statements must be updated to include/incorporate by reference the audited transition period financial statements. Accordingly, an SEC registrant that changes its fiscal year-end may need to have the transition period financial statements audited before the due date of its first annual report of the new fiscal year. See SEC FRM 1365.4.
[Editor’s note: In reaching this interpretation, we understand that the SEC staff concluded that S-X 3-01(c) is not broadly applicable in the case of a change in year-end. If a registrant believes it should not be required to provide audited transition period financial statements prior to the date that the first Form 10-K for the new fiscal year is filed, it should consider contacting the SEC staff.]
For example, assume Company A, a non-smaller reporting company SEC registrant with an October 31 fiscal year-end, determined on February 1, 2023 to change its fiscal year-end to December 31.
The transition period would be November 1, 2022 through December 31, 2022. Company A may file its transition report on Form 10-Q with unaudited financial statements for the two months ended December 31, 2022. In this case, the Form 10-K for the year ending December 31, 2023 would need to include audited financial statements for the transition period (i.e., the two months ended December 31, 2022).
Absent pre-clearance with the SEC staff, Company A would have to provide audited transition period financial statements in any registration statement or proxy statement filed after December 15, 2023 (since the most recent audited financial statements are dated more than 1 year and 45 days after October 31, 2022). Company A's accelerated filer status would not impact that conclusion.

.43 How do the age of financial statements requirements apply to a newly formed registrant which does not have predecessor operations?

A registrant that has not been in existence for a complete fiscal year must provide audited financial statements as of a date less than 135 days before the filing date of the registration statement. See, for example, S-X 3-01(a) (S-X 8-02 for a smaller reporting company). The SEC staff has indicated that the requirement to provide audited financial statements applies to the initial filing date, but that subsequent updates performed to comply with the 135-day rule may be made on an unaudited basis, except that audited financial statements are required if the effective date of the registration statement is more than 45 days after the company's fiscal year-end (a smaller reporting company may consider the age of financial statements requirements in S-X 8-08).

.44 How do the age of financial statements apply to a US business acquired or to be acquired?

See SEC 4550.41 regarding the age of financial statements requirements for a US business acquired or to be acquired in connection with a registration statement or proxy statement. See SEC 3150.26 with respect to the age of financial statements requirements for an acquired business in connection with an Item 9.01 Form 8-K.
[Editor’s note: See SEC 4550.42 for information relating to an acquired foreign business.]

.8 Frequently asked questions

.801 Does the age of financial statements need to be evaluated as of the mailing date when a combined Form S-4 registration statement/proxy statement is prepared?

In the case of a combined Form S-4 registration statement/proxy statement, the SEC staff has indicated that the age of financial statements requirements do not need to be evaluated as of the mailing date of the proxy unless the mailing is delayed beyond the time necessary to prepare the material for mailing (generally no more than a few days after the S-4 becomes effective). See SEC FRM 1220.8.
[Editor’s note: The application of the 90 days guidance in S-X 8-08 is not clear as to whether a filing made on day 90 would meet the age of financial statements requirements. Registrants should consider reaching out to the SEC staff to discuss their facts when reaching a conclusion.]

.802 Can a registrant register additional securities on an effective registration statement under Securities Act Rule 462(b) when the financial statements are not within the age limitations at the filing date of the Rule 462(b) registration statement?

The SEC staff has indicated that a registrant may register additional securities on an effective registration statement under Securities Act Rule 462(b) even if the financial statements in the original effective registration statement, which were within the age limitations of S-X 3-12 as of the effective date of that registration statement, are not within the age limitations of S-X 3-12 as of the filing date of the Rule 462(b) registration statement. However, the registrant should consider whether more current financial information would be required to be disclosed to investors to make the information in the registration statement not misleading. See Securities Act Rules CDI 244.06.

.803 Can a registrant file a prospectus supplement under Securities Act Rule 424 to sell securities from an effective Form S-3, even if it does not meet the criteria of S-X 3-01(c)?

The SEC staff has indicated that S-X 3-01 does not prevent a shelf takedown and would not apply to the prospectus supplement as it is not for the purpose of updating the prospectus under Section 10(a)(3) of the Securities Act. See Securities Act Rules CDI 212.13.

.804 Do the age of financial statements requirements described in SEC 4600 apply to Form 10-K and Form 10-Q?

No. Although Item 8 of Form 10-K generally calls for financial statements of the registrant required by Regulation S-X, S-X 3-01(b) and (c), and S-X 8-08 indicate that those rules are not applicable to Form 10-K. Additionally, Item 1 of Part I of Form 10-Q refers only to S-X 10-01 (S-X 8-03 for a smaller reporting company). S-X 10-01(c) and S-X 8-03 specify the financial statements required to be included in Form 10-Q.

.9 Flowchart for evaluating age of financial statements requirements

The following flowchart can be used to assess the age of financial statements requirements for an SEC registrant in connection with a new or amended registration statement or proxy statement. Special circumstances (e.g., when there has been a change in year-end or when the registrant is a smaller reporting company) may require further analysis. When a filing cut-off date (e.g., the 45th day after year-end) falls on a Saturday, Sunday, or holiday, then the filing may be made on the next business day without having to update the financial statements.
This flowchart does not take into account the potential for omitting financial statements otherwise required by Regulation S-X under Division of Corporation Finance policy described in SEC 2110.22 and .23 and SEC 3110.12.
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